Last updated 25-01-26

This privacy policy explains how the Sedwill for St Andrews website collects and uses personal data. It also explains your rights and how to contact us.

Who we are
 
Sedwill for St Andrew is the data controller for the personal data described in this policy.
  
What data we collect
 
We may collect the following personal data.
 
Information you provide
 

• Email address when you sign up to receive campaign updates

• Phone number if you choose to provide it in order to be added to a WhatsApp group

• Any information you include in a message you send us through the website

 
 Information collected automatically
 

• Basic technical information such as IP address, browser type, device information and pages viewed

• Server and security logs

 
 Why we collect your data
 
We use personal data for the purposes below.
 
Campaign updates by email
Purpose
 

• To send you news and updates about the campaign

Legal basis
 

• Your consent

 
You can withdraw consent at any time by using the unsubscribe link in our emails or by contacting us.
 
WhatsApp group
Purpose
 

• To add you to a WhatsApp group if you request it

• To share campaign updates and information with group members

 
Legal basis
 

• Your consent

 
WhatsApp is a service provided by WhatsApp LLC and its affiliates. When you join a WhatsApp group, your phone number and profile information may be visible to other group members depending on your WhatsApp settings. We recommend you review your WhatsApp privacy settings before joining.
 
Website operations and security
Purpose
 

• To operate the website

• To prevent abuse and ensure security

• To diagnose technical issues

 
Legal basis
 

• Legitimate interests in maintaining a secure and reliable website
   

Analytics and performance
Purpose

• To understand how the website is used and improve it

 
Legal basis
 

• Legitimate interests, or consent where required by cookie rules depending on the tools we use and how they are configured

 
See Cookies below.
 
How we use your data
 
We use your data to
 

• Send you opt-in campaign communications

• Add you to a WhatsApp group if you have asked us to

• Respond to messages you send us

• Maintain the security and performance of the website

 
We do not sell personal data.
 
Who we share your data with
 
We may share personal data with trusted service providers who help us run the website and communications. These providers act as data processors and must follow our instructions.
 
Examples may include
 

• Email delivery and marketing platform providers

• Website hosting and security providers

• Analytics providers

• WhatsApp as the messaging platform if you choose to join a WhatsApp group

 
We may also share data if we are required to do so by law, or to protect our legal rights.
  
Some of our service providers, including WhatsApp, may process data outside the UK. 
 
How long we keep your data
 
We keep personal data only for as long as necessary for the purposes described above.
 
Email updates
 

• We keep your email address until you unsubscribe or ask us to delete it

 
WhatsApp
 

• We keep your phone number until you leave the WhatsApp group or ask us to delete it

• Messages within WhatsApp are governed by WhatsApp’s own systems and retention

 
Website logs
 

• We keep logs for a limited period for security and operational purposes

 
If you ask us to delete your data, we will do so unless we are required to keep it for legal or operational reasons.
 
Your rights
 
Under UK data protection law, you may have the right to
 

• Access the personal data we hold about you

• Correct inaccurate data

• Ask us to delete your data

• Restrict or object to certain processing

• Receive a copy of your data in a portable format

• Withdraw consent at any time where we rely on consent

 
To exercise any of these rights, contact us using the details above.
 
You also have the right to complain to the Information Commissioner’s Office. The ICO website explains how to do this.
 
Cookies
 
Our website may use cookies and similar technologies for basic functionality, security, and analytics.
 
Where we use non-essential cookies, we will ask for your consent.
  
Data security
 
We take reasonable steps to protect personal data using appropriate technical and organisational measures. No method of transmission over the internet is completely secure, so we cannot guarantee absolute security.
 
Children
 
This website is intended for adults. We do not knowingly collect personal data from children.

Contact

You can contact us by completing the form here.
 
Changes to this policy
 
We may update this policy from time to time. The updated version will be posted on this page with a new last updated date.